Admin Assistant

Admin Assistant 1 (709708)
Location: Tampa, FL
Start: May 8, 2023
Duration: 6 weeks
Pay Rate Range: $27-$29/hr ST, $
US Citizenship required
Job Summary:

Performs a combination of the following duties and responsibilities:
1.    Communicate with internal and external customers (10%): Receive and screen telephone calls and visitors.  Take detailed messages and convey to appropriate personnel; Answer routine questions and furnish information when possible, referring other matters to appropriate staff members; Schedule appointments and meetings, make necessary arrangements;
2.    Data Entry (40%): Use existing spreadsheets or database, gather/collect/compile/enter and exchange data; Research/track/proof data for accuracy; Create standard reports as needed and maintain schedules such as the On-Call Calendar and On-Call Intranet page; Assist in data collection and distribution of materials;
3.    Clerical Functions (40%): Perform basic clerical functions related to the job such as typing, filing, and photocopying; processing incoming and outgoing mail; collating and assembling documents; monitoring, ordering and distributing office supplies; and maintaining Employee Information Boards;
4.    Perform additional duties and responsibilities and assist other personnel as needed (10%): Handle minor requests and/or assignment that require some knowledge of department’s policies and procedures.

RELATIONSHIPS
Key Internal: Interacts with a variety of company personnel within Gas OperationsDistribution Design and Construction, External and Internal customers and TECO Corporate staff.
Key External: Interaction outside the Company is mostly with customers, contractors, developers, other utilities, governmental agencies, vendors and members of the general public.

Business & Job Knowledge*
Judgment*
Ownership & Excellence*
Produce Results*
Teamwork*
Work Safely

WORKING CONDITIONS 
The administrative personnel will work primarily in an office environment; but may be required to work in a warehouse or outdoor setting.

PHYSICAL DEMANDS/REQUIREMENTS  
•    Must be able to independently operate a motor vehicle in a safe manner.
•    Must be able to independently enter/exit a motor vehicle as required.
•    Must be able to walk, stand or sit for extended periods of time.
•    Must be able to bend and/or stoop requiring full use of the lower extremities and back muscles.
•    Must be able to grasp/handle small hand tools and other objects by applying pressure with fingers and palms.
•    Must have vision correctable to 20/40.
•    Must be able to pull, push, lift and carry objects weighing up to 10 lbs.
•    Must not have an average hearing loss greater than 40 decibels in the better ear at frequencies of 500, 1000 and 2000 with or without a hearing aid.
•    Must be able to perform repetitive motions by extending arms and hands in any direction with substantial movement of wrists, hands and fingers.
•    Must be able to enter letters and numbers on a keyboard.
•    Must have the ability to judge distances and spatial relationships of objects.
•    Must be able to reach in any direction up to 4 feet.
•    Must be physically capable of indoor/outdoor.

Education Required:  
High School Diploma or GED

Preferred Experience:
Business Administration or Secretarial courses beyond high school

Required: Minimum 1 year of diversified clerical office experience related to the duties and responsibilities of this position
Preferred: Minimum of 2 years of administrative experience in a utility environment
Knowledge/Skills/Abilities (KSA)
Required:    Must be able to express and exchange ideas verbally and in writing; Must be able to perform basic math functions (add, subtract, multiply, divide); Knowledge of basic electronic mail functions (email), including ability to send, receive messages and attach documents;  Ability to operate a variety of basic office equipment;  Ability to use a computer to input data, access information and/or create materials and documents using various software applications including window applications;  Must have attention to detail and ensure that spelling, grammar, punctuation, and sentence structure to written materials are complete and error free;  Good interpersonal and communication skills;  Ability to remain professional at all times when dealing with internal and external customers;  Ability to work well with various levels within the organization.

Preferred:    Ability to manage and prioritize multiple assignments.  Possess good organizational skills and be able to maintain effectiveness in a fast paced environment.