Document Control Specialist

Document Control Specialist – Richmond, VA Hybrid

Work Location: Richmond VA office

Job Summary:

• Will support Project management and engineering to ensure documents are aligned, prepared in accordance with procedures, and are revised properly.
• Will support process procedures, equipment procedures, etc.).
• Client supports Oil & Gas, Wastewater, HFAC related industries

Responsibilities:

• This role will be working closely with members of the Engineering Group, Project group and the Engineering Group Manager

• They will have responsibility for the creation and maintenance of all Product Structure BOMs and associated documentation within the Organization’s ERP and documentation storage & presentation systems

• The Documentation Control Specialist is also expected to participate in the creation, maintenance, training, and adherence of all Documentation Control related practices, work procedures and policies

• Entering appropriate Basic Data attributes as required

• Manage the Engineering Change Request (ECR) process and workflows, updating SAP and documentation presentation systems as appropriate

• Define, Create, Follow and Enforce Documentation Control policies and practices

• Develop (participate & lead) process improvements to enhance Documentation Control efficiency

• Assist in designing intranet/automation tools supporting Documentation Control procedures

• Educate Engineering Group in Documentation Control procedures, policies and practices

• Assist in Documentation Control ISO audits and implement audit recommendations

• Assist Engineering Leadership with Drafting personnel staffing and employee evaluations/decisions

Education Requirements:

• Bachelor of Science (B.S.) degree preferred but not required.

Required Experience / Expertise:

• 5 + years of Documentation Control work experience, preferably using an SAP based ERP System
• Must demonstrate an advanced proficiency with Microsoft Office: Excel, Access, Word

• Attention to detail mentality and appreciation of project deadlines is essential

• Well Organized, ability to multiplex across a variety of project assignments

Communication skills: Excellent oral and written communication skills

Interpersonal skills: Professional, respectful, helpful, sincere, positive and energetic persona

Listening skills: Ability to hear and meet the needs of our Customers and Direct Reports

Problem-solving skills: Advanced problem-solving skill: product design, testing, quality & reliability

Physical Requirements: Standard requirements to work in an office environment